EastGen modernizes finance operations

EastGen’s motto is “to challenge ourselves to constantly advance the dairy industy”. In order to be up to that challenge, they need to invest resources where it counts.

October 5th, 2017

EastGen is an Ontario-based dairy, beef, and goat genetics company providing solutions to over 8,500 customers across four provinces in Canada. Their motto is “to challenge ourselves to constantly advance the dairy industry”, and as such they need the right solutions company-wide to ensure optimal efficiency in how they operate. Their finance department, in particular, needed modernization to keep up with their pace of growth and to allow them to focus on their core business. They partnered with MRS to explore how digital technology can assist them with this.

EastGen deals with suppliers all over the world and invoices come in through many different channels. Distributed through the office in paper form, invoices are approved manually and filed in cabinets when processed. The high volume of invoices makes strict auditing and approval standards difficult to enforce. They sought to modernize their accounts payable department with electronic documents and automated workflows for a more efficient and compliant process.

MRS needed to automate document transfers without disrupting employees’ individual tasks. The solution resolves the challenges of tracking the flow of paper documents in various stages, maintains control/approval standards, shares documents across offices, and enforces audit trail standards. The solution also integrates with the Oracle ERP system and our client’s internal Active Directory.

We evaluated various options available to the client, and determined SharePoint Online provides the best balance of cost, features, and reliability, taking into account our client’s short and long-term vision. MRS configured SharePoint’s out-of-the-box features to match our client’s AP needs, and EastGen was thrilled with the results.

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