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How to Leverage SharePoint to Improve your Business-Part 2

How to leverage SharePoint

Since its launch in 2001, Microsoft SharePoint has grown to become a leading enterprise platform for intranets and content management. However, customers are increasingly using it to enable a much broader range of capabilities.

Today’s part 2 blog post will explore further just what some of those capabilities are that we started to discuss in our Part 1 post.

Those SharePoint Capabilities were:

  • Intranet/Communication Portal
  • Consolidating Reports
  • Collaboration
  • Business Process Automation

PART 2:

Employee Learning:

  • An internal learning management systems (LMS) can help with the onboarding and off-boarding process and getting employees trained and knowledgeable as quickly as possible.
  • Accompanying documents, like benefits information and policies/procedures can be included to make it a one-stop destination for HR tools and information.
  • Real life Example: M.R.S. has used SharePoint for LMS (contact us today to find out more).

Making the Enterprise Mobile:

  • Custom visual wrappers can be used with SharePoint to offer a mobile-designed, responsive UI for your SharePoint site.
  • Using SharePoint on mobile devices allows companies to mobilize their workforce without setting up a comprehensive device management solution or having to custom develop mobile apps for each operating system.
  • A quick, affordable, and simple way to provide key information to your employees no matter where they are or which device they have on them.

Search:

  • Microsoft focused on improved search in SharePoint 2013 and again in the 2016 edition to help employees find the information they need, which helps companies drive adoption.
  • SharePoint has a powerful built-in search appliance that not only searches through your SharePoint environment, but any other business system connected to it.
  • SharePoint can be of particular value in cases where important business information resides in older systems that are functional and reliable but may not have as robust of a search capability.
  • Search can be used to seamlessly integrate other business systems with a SharePoint front-end, giving your older systems (or just different systems) a consistent, company-branded UI that users are already familiar with.

Document and Records Management:

  • SharePoint is most often used for document management. Versioning history, audit trails, and comprehensive metadata make SharePoint a robust document management system.
  • Search functionality enables employees to find the documents/records they need, as well as all connected/accompanying documents.
  • For similar reasons, SharePoint is also often used for records management. In some cases where a dedicated records management system may be too advanced or expensive for an enterprise, SharePoint offers the required tools to perform advanced records management.
  • Companies can configure SharePoint to match their records management practices fairly easily and affordably when compared with other major records management systems.

Next Steps:

Need Help? Contact us today. Our SharePoint specialists have significant practical experience architecting, building and deploying small, medium and large scale solutions. This practical experience, combined with our proven and field tested processes, methodologies and best practices ensure that the job gets done properly.

 

About M.R.S.:

M.R.S. is a full-service, relationship-centric IT consultancy firm offering our clients a compelling on-shore alternative to building and delivering best in class technology solutions. We bring experience, expertise and software development processes, refined during 35+ years of diverse client engagements, to deliver complete IT solutions that significantly improve operating efficiencies.